Who We Are
PortsMouth News operates the website https://portsmouthnews.uk/ (“our Website”). We are your trusted source for local news, breaking stories and community updates from Portsmouth and South Hampshire. This privacy policy explains how we collect, use, and protect your personal information when you visit our Website.
Contact Details:
- Address: 64 High St, Cosham, Portsmouth PO6 3AJ
- Email: Editor@Portsmouthnews.uk
- Phone: +447380809424
What This Policy Covers
This privacy policy describes how we handle your personal data when you use our Website. Personal data means any information that can identify you as an individual. We do not knowingly collect personal data from children under 16 years of age.
Information We Collect
We may collect and process the following types of personal information:
Identity Information: Your name, title, and contact preferences
Contact Information: Email address, postal address, and telephone number when you subscribe to newsletters or contact us
Technical Information: Your IP address, browser details, device information, and how you navigate our Website
Usage Information: Details about how you interact with our content and services
Communication Records: Records of your correspondence with us, including email exchanges and phone calls
How We Collect Your Information
Directly From You:
- When you subscribe to our newsletter
- When you contact us via email or phone
- When you submit comments or engage with our content
- When you participate in competitions or surveys
Automatically:
- Through cookies and similar technologies as you browse our Website
- Via analytics tools that help us understand how visitors use our site
From Third Parties:
- Social media platforms when you interact with our content
- Analytics providers who give us insights about Website usage
Why We Use Your Information
We process your personal data for the following purposes:
| Purpose | Legal Basis | Retention Period |
|---|---|---|
| Newsletter subscriptions and communications | Your consent, which you can withdraw at any time | Until you unsubscribe, or 12 months of inactivity |
| Responding to your enquiries | Our legitimate interest in providing customer service | 3 years from last contact |
| Website improvement and analytics | Our legitimate interest in improving our services | 26 months for analytics data |
| Competition administration | Your consent and our legitimate interest | 1 year after competition ends |
| Legal compliance | Legal obligation | As required by applicable law |
Your Rights
Under UK data protection law, you have several important rights:
- Access: Request a copy of the personal data we hold about you
- Correction: Ask us to correct inaccurate or incomplete information
- Deletion: Request deletion of your personal data in certain circumstances
- Objection: Object to processing based on legitimate interests
- Restriction: Ask us to limit how we use your data
- Portability: Request transfer of your data to another service provider
- Withdraw consent: Remove consent for processing where we rely on it
To exercise any of these rights, contact us at Editor@Portsmouthnews.uk.
Cookies and Website Analytics
Our Website uses cookies to enhance your browsing experience and help us understand how visitors use our site. Cookies are small text files stored on your device.
Essential Cookies: Required for basic Website functionality
Analytics Cookies: Help us understand Website usage patterns
Preference Cookies: Remember your settings and preferences
You can control cookie settings through your browser preferences. However, disabling certain cookies may affect Website functionality.
Sharing Your Information
We may share your personal data with:
Service Providers: Website hosting, email delivery, and analytics providers who process data on our behalf
Legal Requirements: Authorities when required by law or to protect our legal rights
Business Transfers: In the event of a sale or merger of our business
We do not sell, rent, or trade your personal information to third parties for their marketing purposes.
Data Security
We implement appropriate technical and organisational measures to protect your personal data, including:
- Secure data transmission protocols
- Access controls limiting who can view your information
- Regular security assessments and updates
- Staff training on data protection
While we take reasonable precautions, no internet transmission is completely secure, and we cannot guarantee absolute security.
International Data Transfers
Some of our service providers may process data outside the UK. When this occurs, we ensure appropriate safeguards are in place, such as:
- Adequacy decisions from the Information Commissioner’s Office
- Standard contractual clauses approved by UK authorities
- Other legally recognised transfer mechanisms
Data Retention
We retain personal data only as long as necessary for the purposes outlined in this policy:
- Newsletter subscriptions: Until you unsubscribe or after 12 months of inactivity
- Enquiry records: 3 years from last contact
- Website analytics: 26 months
- Legal requirements: As mandated by applicable law
Changes to This Policy
We may update this privacy policy periodically to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the updated policy on our Website with a new effective date.
Contact Us
If you have questions about this privacy policy or how we handle your personal data, please contact us:
Data Protection Enquiries:
- Email: Editor@Portsmouthnews.uk
- Phone: +447380809424
- Post: 64 High St, Cosham, Portsmouth PO6 3AJ
Complaints
If you believe we have not handled your personal data properly, you can lodge a complaint with the Information Commissioner’s Office (ICO):
- Website: ico.org.uk
- Helpline: 0303 123 1113
We encourage you to contact us first so we can try to resolve any concerns directly.
Last Updated: June 2025
This privacy policy demonstrates our commitment to protecting your personal information while providing you with the local news and community updates you value. Thank you for trusting PortsMouth News as your source for Portsmouth and South Hampshire news.